GB: Wales - eAuctions deliver significant savings and business process benefits for local government
The North Wales Procurement Partnership (NWPP), which aims to deliver substantial benefit through increased levels of collaborative procurement, initially began working with Denbighshire and Flintshire County Councils in 2009, running eight auction events consisting of 135 different lots. Collectively, they saved £ 602 000 (approx. € 704 000)*. Subsequently, four other Authorities in North Wales (Conwy, Wrexham, Gwynedd and Isle of Anglesey) followed suit. 27 auction events consisting of 529 lots delivered savings of over £ 2.2 million (approx. € 2.5 million)*.
Following these achievements, a special interest group was set up by xchangewales to increase awareness of the benefits. The experience and realised benefits cited by guest speakers from those Authorities already running home-to-school transport auctions prompted Ceredigion, Neath Port Talbot and Pembrokeshire Councils to run similar events. In July 2011, 26 auctions comprising 640 lots brought savings of over £ 3.5 million (approx. € 4 million)*. Powys Councils are now ready to participate, bringing the total of Local Authorities taking part to 10.
Whilst it is understood that the initial run of home-to-school auctions will reap the greatest benefits, evidence shows that savings do continue. Those Councils which started auctioning in this category in 2009 are still recording average savings of 7 %, with some individually achieving savings of up to 22 %.
Quality is evaluated at the tender stage. Only those respondents who meet the quality criteria set out at this stage will advance to take part in an eAuction. This means there is no compromise in quality through the MEAT auction process.
Participating organisations that have embraced eAuctions, eTendering and eContract Management also enjoy the following business process benefits:
- automatically scored tenders reduce evaluation time;
- built in templates and electronic workflows, helping ensure compliance and improving process transparency;
- common evaluation methods;
- joint terms and conditions;
- more time to focus on other activities such as contract management;
- opportunity to manage emergency routes transparently and fairly.
*) The savings measured are pre-award. They are measured against the best price submitted at tender stage.
Note: Contains public sector information licensed under the Open Government Licence v1.0
Background information:
xchangewales is a programme that aims to enable all public sector organisations in Wales and their suppliers to trade with each other electronically. It provides tools and services that allow (1) buyers to source, tender, evaluate, order and pay for goods and services online, and (2) suppliers to tender for public sector contracts, market, supply and invoice their goods and services online, etc.
Further information:
- Original news article - xchangewales
- xchangewales
- North Wales Procurement Partnership (NWPP) - (2nd Edition)
- Background information - ePractice eGovernment Factsheet for the United Kingdom
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Quelle/Source: epractice, 24.11.2011
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